The manual chase disappears
No more bouncing between spreadsheets, inboxes, text threads, and handwritten notes just to know who is coming.
One guest list. Three channels. Zero chasing.
Turn a guest list into a room full of people.
Event Invite Agent plans and runs the follow-up work behind your event. Build one invitation journey, reach guests by email, text, and AI voice, and watch every YES, NO, and MAYBE land in one live response center.
✓Automatic RSVP tracking
✓Smart follow-up stopping
✓Personalized AI content
Spring GalaLive campaign command center
Guests148Guest list ready
Attending96Responses captured
Response rate72%Live status
Invitation journeyACTIVE
ATTENDING
ATTENDING
MAYBE
Why this system exists
Great events should not depend on a heroic amount of follow-up.
The hard part is rarely creating the invitation. It is remembering who received it, who opened it, who replied somewhere else, who still needs a reminder, and when to stop asking.
Every guest gets the right next step
One coordinated campaign decides what happens next—without sending another reminder to someone who already answered.
The experience feels personal
Messages use the guest’s name, your event details, and the channel most likely to reach them, while still sounding like you.
The complete workflow
Six clear steps from idea to confirmed attendance.
You tell the system about the event once. From there, the invitation, reminders, responses, and reporting stay connected.
Follow the glowing path. As you scroll, each stage activates and the progress beam moves to the next step—just like a campaign moving guests toward a response.
01
Start with the event
Create the event command center
Add the event name, date, time, venue, host, RSVP deadline, description, parking details, dress code, food information, and anything guests may ask.
ScheduleVenueRSVP deadlineGuest FAQs
02
Bring in the people
Add your guest list once
Add guests individually or import a group. Names, email addresses, and phone numbers stay tied to the same guest record, so every channel reports back to one place.
Individual entryBulk importEmail + phoneOne guest record
03
Build the journey
Choose the order and timing
Start with email, follow with a text, and use a natural AI voice call for guests who still have not answered—or build a different sequence that fits the event.
Email firstTimed remindersText follow-upVoice outreach
04
Make it sound right
Create and preview every message
Use AI to draft event-specific content, then edit it until it feels exactly right. Preview what guests will read and hear before anything is launched.
AI draftingPersonalizationVoice previewHost control
05
Put it in motion
Launch now or schedule it
The campaign worker sends due messages automatically. Delivery updates, opens, clicks, replies, and provider status all feed back into the campaign.
Launch nowSchedule aheadDelivery statusAutomatic processing
06
See the room take shape
Watch responses organize themselves
YES, NO, and MAYBE responses from the web, email, text, and voice flow into one response center. Once a guest answers, unnecessary later follow-ups are cancelled.
Unified responsesLive totalsReply historySmart stop rules
The power behind the simplicity
It does more than send invitations. It runs the follow-up logic.
The system coordinates channels, listens for responses, protects the guest experience, and keeps the host informed without creating another complicated workflow.
One coordinated campaign
Each step knows when it is due and which guests still need it.
Personalized email invitationFull event story, details, and RSVP linkDay 1
Two-way text reminderQuick YES, NO, or MAYBE replyDay 3
AI voice follow-upNatural outreach for unanswered guestsDay 5
It knows when to stop
A response on any connected channel updates the guest and stops unnecessary later reminders.
Every important signal stays connected
The campaign is not a blind blast. It records what happened and gives you a clear operational picture.
DeliveryKnow whether each message was sent, delivered, or failed.
EngagementSee email opens, link clicks, and meaningful guest activity.
ResponsesCapture web, email, SMS, and voice answers in one history.
Campaign controlSave drafts, launch later, cancel safely, and review status.
What the host gains
Less chasing. Better information. A better event before it even begins.
The real value is not merely sending more messages. It is turning a scattered, stressful process into a clear system that moves people toward a decision.
Reclaim your time
Spend less time checking spreadsheets, sending one-off reminders, and reconstructing who answered where.
Plan with confidence
See attendance totals and response status as they change, so food, seating, staffing, and logistics are based on clearer information.
Respect every guest
Reach people through multiple channels without continuing to bother those who already responded.
Build a repeatable process
Create a professional invitation workflow that can be reused instead of reinvented for every event.
✦Event Invite AgentSpring Gala invitation
TODAY • 10:14 AM
Hi Mark! You’re invited to the Spring Gala. Here are all the details and an easy way to RSVP.
Spring Gala
Saturday · 6:30 PM · Grand Ballroom
Tap a response above to see how simple the guest experience feels.
The guest experience
Easy for guests means better information for you.
A guest should not need an account, a training session, or a complicated form. They receive a clear invitation, understand the event, and can respond through the channel already in front of them.
Clear invitationThe important details arrive together instead of being scattered across messages.
Simple responseA guest can answer YES, NO, or MAYBE from the web, email, text, or voice interaction.
No unnecessary remindersOnce the system receives an answer, it updates the record and stops later follow-ups.
Built for events that need answers
Useful anywhere attendance matters.
Whether the room is personal, professional, charitable, educational, or community-based, the same challenge remains: reach the right people and know who is coming.
Weddings, reunions, milestone parties
Keep family and friends informed while collecting attendance, plus-ones, and important details more cleanly.
Seminars, launches, dinners, networking
Give professional events a consistent invitation process and a clear view of expected attendance.
Fundraisers, schools, churches, organizations
Reach broad groups through more than one channel without manually maintaining separate response lists.
Questions people usually ask
Powerful under the hood. Straightforward on the surface.
Do guests need to create an account?
No. Guests use the RSVP experience or reply through supported email, text, and voice paths. The host account is where the event and response center are managed.
Can I control what the messages say?
Yes. AI can help create a strong first draft, but the host can review and edit campaign content before launch.
What happens after a guest responds?
The response is stored with the guest and campaign, the response center updates, and later unnecessary follow-ups are cancelled.
Can I use only one or two channels?
Yes. A campaign can use the channels that fit the event and the contact information available for each guest.
Can I save a campaign before launching?
Yes. Build and review it as a draft, then launch when the event details and guest list are ready.
Where do all the responses go?
They flow into the unified response center, where the host can review status, source, timing, and response history.
Your next event starts here
Create the invitation once. Let the system carry the follow-up.
Build the event, add the people, shape the journey, and watch a scattered guest list become an organized room.